Technology How To

Creating Email Rules
Create a rule from a template or from scratch:

1. In the Navigation Pane, click Mail.
2. On the Tools menu, click Rules and Alerts.
3. Click New Rule.
4. Do one of the following:

• To use a template with pre-specified actions and conditions, select the template you want.

• To create the rule by specifying your own conditions, actions, and exceptions

1. Click Start from a blank rule, and then click Next.
2. Under Select when messages should be checked, select Check messages when they arrive or Check messages after sending, and then click Next.
3. Follow the rest of the instructions in the Rules Wizard.
4. If you want to run this rule on messages already in one of your folders, select the Run this rule now on messages already in "folder" check box on the last page of the Rules Wizard.
5. To have this rule apply to all your e-mail accounts and Inboxes, select the Create this rule on all accounts check box on the last page of the Rules Wizard.

Desktop Alerts
Change the appearance of Desktop Alerts

1. On the Tools menu, click Options.
2. Click E-mail Options.
3. Click Advanced E-mail Options.
4. Click Desktop Alert Settings.
5. Under Duration, drag the slider bar to the number of seconds you want new Desktop Alerts to remain visible on your desktop.
6. Under Transparency, drag the slider bar to the transparency value you want.
7. To check your settings, click Preview.

Turn off Desktop Alerts

1. On the Tools menu, click Options.
2. Click E-mail Options.
3. Click Advanced E-mail Options.
4. Clear the Display a New Mail Desktop Alert (default Inbox only) check box.

Turning Reminders sounds on and off

1. On the Tools menu, click Options.
2. Click the Other tab, and then click Advanced Options.
3. Click Reminder Options.
4. Select or clear the Display the reminder check box.

Using the Out of Office Assistant

Go to Mail, and on the Tools menu, click Out of Office Assistant.
Compose the Out of Office message and click the “I am out of the office” radio button
Note: special rules can be created and applied here as well.
Organizing Inbox
            Color coding messages

Creating calendar meetings from email messages.

How to keep appointment entries in Inbox

Where is the “Trash” Folder㏄?
It is called “Deleted Items”
To empty  “Deleted Items”
            Tools Menu > click “Empty Deleted Items”

Make Bcc field show:
            Open a new message
            Click View
           
Use HTML formatting to make attachment appear at the top of the message

Upgrade to IE 7 if getting runtime errors in Outlook/Exchange

How to see the size of your Mailbox

Printing Weekly Calendars

Color Coding Appointments

How to make a Distribution List