Technology How To

Finding a Calendar

• Resource Calendars in Exchange are located in the “Folders” view under “Public Folders”
• To see the contents of a Resource Calendar you must have permission.
• To get access rights to a Resource Calendar contact the owner of the calendar. To see the owner, right-click on the calendar, click “Properties” and view the name of the owner under the “Permissions” tab.

Viewing a Calendar

• Click on the Folder icon on the lower left side of the Outlook screen.
• Expand the list of “Public Folders”
• Find the correct folder  and expand it.
• Click on the calendar to be viewed.

Adding a Calendar to your “Favorites”

• Click on the Folder icon on the lower left side of the Outlook screen.
• Expand the list of “Public Folders”
• Find the correct folder  and expand it.
• Right-click on the calendar to be viewed.
• Click “Add to Favorites”
• A link to the calendar will now about in the calendar view.

Editing the Access Rights of a calendar you manage

• Right-click on the calendar in the Folders view
• Click “Properties”
• Click the “Permissions” tab
• Add users with the “Add” button
• Edit the permission levels with the pulldown and checkboxes.
• Consider giving the “Default” setting “Reviewer” permission level so others can see your calendar.