Technology How To

Introduction
The Adobe Acrobat software is more than just an application for creating Acrobat files to be read by the Adobe Acrobat Reader and plug-in. It also allows users to annotate files, highlight and copy text, and add notes. Instead of carrying around a bundle of papers with highlights and notes in the margins, researchers can now keep all their research as Acrobat files stored and organized within EndNote.

Print to PDF (File > Print > Adobe PDF)
Use this feature of Acrobat from within your web browser to create a PDF file from any web page that can then be annotated and attached to an EndNote Library.

Copy and Paste (Tools > Advanced Editing > Touch Up Text Tool)
This allows users to copy and paste from a PDF file to an MS Word file. Always place quotation marks around copied text to avoid plagiarism. Also be sure to include citation information for later use.

Recognize Text Using OCR (Document > OCR Text Recognition > OK)
In some cases, copy and paste will not work in an Acrobat file. For example, many electronic InterLibrary Loan items and E-Reserve items are scanned images of pages and have not had the text recognized using OCR. Once the text has been recognized, copy and paste will work.

Note: a scan resolution of 300dpi or higher is required for the original for this option to work properly.

Using The Comment & Markup Menu

• Highlighting (Tools > Comment & Markup > Highlight Text Tool)
  Users can use the highlighting tools to mark up a PDF file. Select the Highlight Text Tool and click, hold and drag over the text to be highlighted.
• Add Sticky Note/Comment (Tools > Comment & Markup > Sticky Note) or (Comments > Add Sticky Note)
  Users can add notes or comments to a PDF file by selecting the Sticky Note tool and clicking in the PDF file where the note should appear. After typing the note, close the note window. The icon will remain to indicate a note is present. Users can point to the icon to see the note text or click on the icon to edit the note.
• Show and Search Comments/Notes and Markup (Tools > Comment & Markup > Show > Show Comments List)
  To see all the notes in the open PDF file click on Tools > Comment & Markup > Show > Show Comments List. Use the search icon in the comment list toolbar to search for terms within comments.
• Add audio clip (Tools > Comment & Markup > Record Audio Comment)
• Adding Drawing Markups (Tools > Comment & Markup then select a drawing tool from the list.)
  Users can use the drawing tools to mark up a document with lines, circles and other shapes. Notes can be added to the pop-up window of any drawing object.
• Using the Typewriter Tool (Tools > Typewriter > Typewriter)
  This tool creates comments that appear directly on the PDF file, not in a callout window.
• Print with comments (File > Print under Comment and Forms pull down Document and Markups)
  To access options for printing with comments and summary click the Summarize Contents button.