Technology How To

Outline for Windows Movie Maker Document:

• General Overview
  • Application Description
  • Limitations
  • System Requirements
  • Microsoft Related Downloads
• The Workspace
  • Menu Bar
  • Tool Bar
  • Movie Tasks
  • Collections
  • Monitor
  • Timeline/Storyboard
• Acquiring Source Materials
  • Capturing Video
  • Movie Formats
  • Importing Media
  • Grab as Still Image
  • Recording Supportive Narrative Audio
• Editing and Assembling the Movie
  • Positioning, Splitting & Trimming Clips
  • Video Effects & Transitions
  • Titles & Credits
• The Final Product
  • Format, Resolution & Compression
  • Saving the Project
  • Saving the Completed Movie
  • Associated Links

General Overview

Application Description
Movie Maker 2 is an impressive, user friendly Windows XP-based multimedia editing program. And it is FREE! While principally designed for video production, it is capable of producing projects consisting of any combination of digital video, audio, graphic (illustration/design) and still images.

It is critical to recognize the process of video editing is the most demanding conventional application a user can ask of a computer. As such, it is always recommended video editing be conducted on a separate fast spin (7200 rpm+) hard drive, leaving the typically default C drive to run the operating system.

The following are key features found in Movie Maker 2:

• Output to digital video tape
• Digital devices attached via FireWire to a computer running XP, will automatically be recognized and a Wizard activated
• Analog video footage can be captured by Movie Maker via a second party Firewire analog to digital conversion device
• The current wmv (wmv9) codec does a fabulous job of combining audio/video quality in very usable and accessible file sizes

Limitations
The following types of media files are compatible with Movie Maker 2 for import:

Video- asf, avi, m1v, mp2, mpv2, mpa, mpe, mpg, mpeg, wm, wmv

Audio- aif, aifc, aiff, au, mp3, mpa, snd, wav, wma

Still & Graphic Images- asf, bmp, emf, jpg, jpe, jpeg, jfif, gif, png, tif, tiff, wmf

Movie Maker 2 is NOT compatible with the following types of media:

• mov
• rm
• ra
• eps

In addition, the following addresses limitations inherent within the system:

• Movie Maker is only compatible with Windows XP
• Produced movies can only be saved as wmv (movie) or wma (audio) files
• Movies can not be exported as mov, rm, or any other popular media format without the assistance of a separate conversion program
• Movie Maker 2 can export as an avi file
• Video Encoding programs capable of converting wmv files are scarce
• Wmv files are limited in their scope of playback compatibility and are not compatible with Real Player or QuickTime Player
• Wmv files must be viewed using a current version of Windows Media Player

System Requirements

• Windows XP Home Edition or Windows XP Professional
• Personal or multimedia computer with a 600-megahertz (MHz) or higher processor
• 128 megabytes of RAM or higher, 32 megabytes of VRAM or higher
• 2.0 GB of available hard-disk space
• CD-ROM or DVD drive
• Super VGA (800×600) or higher resolution monitor
• 256-color video card
• 3-D graphics acceleration
• DirectX 7.1 or later graphics support
• Video adapter must be compatible with Windows XP
• Windows XP-compatible sound card and speakers or headphones
• Mouse or compatible pointing device
• Either a FireWire (IEEE 1394) card or an analog video capture card

For the most current version of the Windows Movie Maker, please visit the following URL:

http://www.microsoft.com/windowsxp/moviemaker/downloads/moviemaker2.asp

For the most current version of the Windows Media Player, please visit the following URL:

http://www.microsoft.com/windows/windowsmedia/players.aspx

Note: throughout this tutorial, when given the instruction to “click” a file, button, or other item, place the cursor over the item and left click once only on said item.

The Workspace
The major components, which make up the Workspace are the Menu Bar, the Tool Bar, Movie Tasks, Collections, the Monitor, and the Timeline/Storyboard.

The user workspace is remarkably intuitive with friendly step-by-step prompts posted under the heading of Movie Tasks

The Menu & Tool Bar

The Menu Bar hosts a variety of task-based commands, while the Tool Bar offers a quick icon-driven alternative to some of the Menu Bar’s most popular commands.

Movie Tasks

Movie Tasks - hosts a wizard-like reference to the most commonly performed tasks in making a movie. These tasks are grouped under four major headings:

Capture Video - provides guidance in capturing from a video device, importing video files, importing images, and importing audio files

Edit Movie - provides guidance in viewing media hosted in collections, offers a preview of video effects and transition options, and assists with developing titles and credits. There is also an option to have Movie Maker produce a movie automatically, which while convenient, relinquishes control of the creative process to the computer

Finish Movie - provides options to save the final movie to the computer, a CD-R, to send via email, post to the web, or output to tape in a digital video camera

Movie Making Tips - automatically launches Movie Maker’s help files, providing an instant “how-to” guide for performing the most common and complicated of editing tasks, including how to capture video, how to edit clips, how to add titles, effects, transitions, and how to save and share movies

Collections
Collections acts like a virtual library depository and filing system for media to be used in a media production.

By clicking on the Collections icon located at the middle of the Tool Bar, the left side column displays a file hierarchy of all Collections to date. It is largely structured like that of any standard computer-based folder/file hierarchy. The producer establishes major Collection headings, and stores video, audio, or image “clips” within these Collections. The individual clips are displayed as either thumbnails or as a media-reflected icon in the large center-placed contents pane.

Clips can be dragged to the Monitor for preview, or to the Storyboard/Timeline for active editing. Changes made to a clip are only reflected by the active project, and are non-destructive to the original file.

The Monitor
The monitor is an audio/visual reference tool with playback controls which provides the producer with the capability to preview individual clips, movies in active production, or completed projects.

Control buttons are similar to that found on a CD player or cassette deck, with the addition of frame by frame advance and replay options. Two additional buttons provide the ability to capture a still image from a movie frame, and the ability to split a single clip in two.

Timeline/Storyboard
There are two visual interfaces to select from while working with the editing process: Storyboard view and Timeline view. Storyboard places a thumbnail image representative of each clip side by side in the order established for playback by the user. Storyboard allows for the easy click and drag arrangement of the clips in your project. Note: you can not add audio to your production in Storyboard mode.

The Storyboard view is convenient for establishing an initial grasp of how the progression of clips will translate as they appear in production

Audio/video production is often a matter of precise timing and placement. The Timeline view is recommended as the view of choice when precision editing, use of separate audio tracks, and the critical timing of clips is required.

The Timeline view, establishes dedicated tracks for the placement and editing of video clips, audio clips, and title overlays

Video Track

The Video track offers a visual reference/assembly line on which to add video clips, images, or titles to the project. The name of the source file accompanies the clip. A small icon appears on any clip affected by a transition or special effect.

Audio Track

The Audio track remains hidden, unless the Video Track is expanded. Once uncovered, it provides a glimpse into the audio which accompanies the video clips. If the audio clip is deleted, the video track will also be removed.

Audio/Music Track

The Audio/Music track provides access to audio clips added to the project. If you would like to use the audio track only from a combination audio/video clip, the entire file can be added to this track and only the audio will be recognized in the final movie.

Title Overlay

The Title Overlay track displays the placement, start and finish point of any titles or credits added to the project. Some editing of the titles and credits can be performed along this track as well.

Acquiring Source Materials

Capturing Video Footage: Analog Source

You can capture video footage via an analog device such as a Dazzle interface, Belkin Video, Pinnacle break out box or any other variety of analog to digital conversion devices. However, resolution and quality options may be limited. This tutorial focuses on capturing directly from Mini-DV camcorders, or other FireWire-based devices.

Capturing Video Footage: Digital Source

The current consumer-grade video industry standard is Mini-DV. Most Mini-DV camcorders or Mini-DV tape decks come with FireWire ports (also known as IEEE-1394 and iLink).

A four pin FireWire port on a Mini-DV camcorder and a comparative look at the four pin and six pin connectors found on FireWire cables

FireWire cables come configured with two different connectors - four pin and six pin. Tape source devices will typically require a four pin connector while most desk top computers will require a six pin connector. There are some brands of laptops (IBM) that require a four pin connector. As such, you need to initially determine whether you need a four to four pin or four to six pin FireWire cable.

With the computer powered up, plug one end of the FireWire cable into your tape source device (camcorder, Mini-DV tape deck), and connect the other end to the FireWire port of your computer. Next, power up the playback device. If you are using a digital camcorder as the tape source, place it in VCR or playback mode.

XP will automatically recognize the attached device as a digital video source and prompt the user for direction.

About PDF/A

PDF/A, defined by ISO 19005-1:2005, is a subset of the PDF electronic document file format that leaves out PDF features not suited for long term preservation.

In addition, the standard places requirements on software products that read PDF/A files. The software must follow certain rules including following color management guidelines, using embedded fonts, and making annotation content available to users.

According to the Association for Information and Image Management (AIIM) It is important to be aware that:

• PDF/A-1 alone does not guarantee preservation
• PDF/A-1 alone does not guarantee exact replication of source material

PDF/A-1 files must include:

• Embedded fonts
• Device-independent color
• XMP metadata

PDF/A-1 files may not include:

• Encryption
• LZW Compression
• Embedded files
• External content references
• PDF Transparency
• Multi-media
• JavaScript

PDF/A-1a files must include:

• Tagged PDF - to support the structure of the document and allow it to be reflowed to fit different page or screen sizes including hand held device screens.
• Unicode character maps to preserve the document

Resources for Information on the PDF/A Format

• PDF For Long-term Preservation Use (Sustainability of Digital Formats Planning for Library of Congress Collections)
• Frequently Asked Questions (FAQs) about Transferring Permanent Records in PDF/A-1 to NARA (The National Archives)
• Dusting off the archives with PDF/A (Adobe Acrobat User Community)
• FAQ in support of ISO 19005-1:2005 (From the Association for Information and Image Management, now known as AIIM - The Enterprise Content Management Association)

How to Create PDF/A-1a Files

From MS Word:

• Click File
• Select Save as PDF
• Click Adobe Acrobat PDF Conversion Options
• Check PDF/A Compliant
• Click Save
  

Adobe Acrobat will launch and open the PDF file. To convert the PDF to PDF/A in Adoba Acrobat 8 and higher:

• Select the Advanced Menu
• Select Preflight
• In the Preflight window, expand the Preflight profile for PDF/A compliance
• Select Convert to PDF/A-1a (sRGB)
• Click Execute

Note that the file name of the PDF file has been amended with _A1a.pdf at the end of the file. The file may be closed and the process is complete.

From the Web:

• Begin at the web page to archive and view it in Print Friendly form if possible.
• From the File Menu of the web browser, Click Print
• Next Select the Printer Adobe PDF
• Click Properties
• Click the Adobe PDF Settings Tab
• Select the PDF/A-1b:2005 (sRGB) option in the Default Settings pulldown
• Click OK
• Click OK
• Name the PDF file and choose the location to store the file
• Click Save
  

Adobe Acrobat will launch and open the PDF file. To convert the PDF to PDF/A in Adoba Acrobat 8 and higher:

• Select the Advanced Menu
• Select Accessibility and click Add Tags to Document
• Select Preflight from the Advanced Menu
  
• In the Preflight window, expand the Preflight profile for PDF/A compliance
• Select Convert to PDF/A-1a (sRGB)
• Click Execute

Note that the file name of the PDF file has been amended with _A1a.pdf at the end of the file. The file may be closed and the process is complete.

Common Issues

• All fonts must be embedded in the file. How to embed fonts varying between applications
• Document must be tagged. To tag a PDF file:
  • Click the Advanced Menu
  • Click Accessibility
  • Click Add Tags to Document
• All images must be 250 dpi or higher

The purpose of this document is to explain the formatting for the insertion of computer training materials into the ZSR blog. The format is as follows:

Text Requirements

• Title the blog post, but do not re-type the title in the actual blog
• Make sure to place each blog post into a specific category and create new categories when needed.
• Font should be same size throughout the blog post, but different formatting is required for certain parts of the text. The formatting pattern is:
  • Initial Headings are bolded
  • Secondary Headings are italicized
  • Informational text is normal
  • Use bullet points or numbers when showing steps or progressions
  • Important text (i.e. titles of menus, locations where the user is clicking) should be bolded for clarification
• When text does not have bullet points, use single spacing between headings and text by holding down Shift+spacebar to keep the text tight
• Use double spacing between headings and bullets

Image Requirements

• Remember that image formatting is impossible within the blog, so use the Print Screen option on your keyboard to create screen shots within MS Word, and edit their size through either Microsoft Photo Editor or Adobe Photoshop
• Pictures inserted into the blog should be no smaller than 200 pixels wide and no larger than 800 pixels wide.
• To make the post seem uniform, make sure each picture is either exactly or very close to one of the following measurements of width
  • 200 pixels
  • 400 pixels
  • 600 pixels
  • 800 pixels
• Smaller pictures should be centered to avoid large spaces in the blog
• Upload pictures using the File Upload box below the blog post edit box.
• After upload, select to insert the picture in its full size with no link attached

Print Less Data
Delete
Look for rows and columns you can completely delete from the document. Good candidates include blank columns and columns where the information is the same in every cell.
Hide
Hide rows and columns that you’ll need later, but don’t need to print.

1. Select the rows or columns.
2. Choose Format>Row (or Column)>Hide.

You can tell a row (or column) is hidden because the row numbers (or column letters) will skip and there will be a thick black line at the skipped spot. To undo this action…

1. Select across the hidden area.
2. Choose Format>Row (or Column)>Unhide.

Print Area
With a Print Area, data remains visible on the screen, but only the cells you designate will print. To enable, highlight the cells you want to print and choose File>Print Area>Set Print Area. You can clear the Print Area later using File>Print Area>Clear Area.

Print Area only works with a single contiguous block of cells.

Make Your Data Fit
Autofit Rows and Columns
Place your cursor on the right edge of a column or on the bottom edge of a row. Double click. The row/column will automatically adjust to the widest or tallest data item. If a few items are anomalously long consider…

• Using Format>Cells>Alignment>Wrap Text to get the item to fit.
• Making those few cells a smaller font size than the remaining text.
• If circumstances permit, just adjust the column so you don’t see the end of the data for the odd items. (This is the fastest approach, and it works well with bibliographic titles.)

Page Setup Menu
Always use the Print Preview button on your toolbar to see how your data will look when printed. Click Setup... to change the settings.
Margins Tab
If you’re not using a header or footer, change these settings to 0. This author uses 0.4 for other margins. You can experiment with even smaller margins, but if you make it too small, Excel or your printer may give warnings about printing outside of the printable area.

Sheet Tab: Rows to Repeat at top
Force your header row to print at the top of every page. You must use File>Page Setup… to use this feature. Click the red box and then highlight the row(s) you wish to repeat.

Sheet Tab:Gridlines
Check this box if you want to print the gridlines.

Sheet Tab:Row and Column Headings
Check this box to print ABC across the top and 123 along the left side. This is not the same as printing your descriptive column names.

Page Tab
Flip between portrait and landscape to see which approach gives the best results.

For most library uses, it’s important to have the horizontal data fit on a single sheet. Choose the radio button to print your data 1 page wide (you can erase the number in the “tall” blank). Excel will automatically change the percentage of text size to match (in my example 56%).

Print on Different Size Paper
Consider using Legal or Ledger (11X17) paper if that’s the only way for your data to legibly fit across one page. Take care with this approach if you’re sending your file to another person since many library printers only carry Letter size.

Set Excel Defaults to Improve Printing Performance
By using a template, you can set your favorite paper-saving tricks to be the default behavior in Excel. Here’s how:

1. Open a blank Excel Workbook.
2. Make the changes you want in the Page Setup Menu.
3. Save the file as book.xlt. In the dropdown menu, this is called “Template”. For the moment save it on your desktop.

Suggested Template Settings

• Print Gridlines
• Margins at 0.4 all around with 0 for header and footer
• Center horizontally and vertically (Margins tab)
• Delete Sheet2 and Sheet3

You can always override these settings on any individual workbook. If you ever want to eliminate the template entirely, just delete the .xlt file.

Option 1: Save in Program Files
Excel has an XLStart folder that opens every time you start Excel. On the T60 ThinkPads at WFU it’s at C:\Program Files\Microsoft Office\OFFICE11\XLSTART.

Option 2: Save in Userdata

1. Make a folder in Userdata\OfficeTemplates called XLStart.
2. Save your .xlt file there.
3. Then, within Excel, go to Tools>Options.
4. Choose General tab.
5. In “At startup, open all files in”, type C:\userdata\OfficeTemplates\XLStart .

Now your template is backed up with your Userdata and will transfer from one computer to the next. Repeat steps 3-5 every time you get a new computer.

Notes on Templates

• Templates do not apply to files you export to Excel (e.g. from Access/Voyager).
• Templates do not affect pre-existing files (created by you or someone else).

What is EndNote?

• EndNote is an online search tool- It provides a simple way to search online bibliographic databases and retrieve the references directly into EndNote. EndNote can also import data files saved from a variety of online services, CD-ROMs, and library databases.
• EndNote is a reference database and image database- It specializes in storing, managing, and searching for bibliographic references in your private reference library. Now you can organize images including charts, figures, and equations with a caption and your own keywords.
• EndNote is a bibliography maker and manuscript maker- It formats citations and figures in Microsoft Word with the Cite While You Write technology. Watch the bibliography and figure list appear as you insert citations in your manuscript. New Microsoft Word templates guide you through the exacting manuscript requirements of publishers.

EndNote Web Based Training

• Can be found at: http://www.endnote.com/training/tutorials/EndNoteX2/EndNote_X2.asp

Getting Started with EndNote

• To open the application: Programs>EndNote>EndNote Program
• To access a sample EndNote library
  • Select “Open an existing EndNote Library”
  • Click Browse.
  • Open the EndNote folder, the open the Examples folder and select “paleo.enl”
• To create a new EndNote library:
• Select “Create a new EndNote Library”

Note: there is no limit to the size of an EndNote library

Pictured below is the sample EndNote library “Paleo.enl”

By double-clicking on an item, the complete entry can be seen:

Setting EndNote Preferences
The example below shows how to modify the reference type.

• To access the preferences, click the Edit menu and select Preferences.
• To modify the reference type fields, click Reference Types in the navigation pane on the left and select the reference type from the pull down on the right.
• An Edit Reference Type window will appear. Fields that have typed entry headings will appear in individual reference records; those that are blank will not appear.

Making a New Reference

• To create a new reference, click on the References menu and select “New Reference.”
• Click on the “Reference Type” dropdown and select the material type.
• Use the Tab key to move from field to field inserting content as you go.

To create a figure reference, click on the References menu and then click Insert Object

After inserting the figure, insert caption text as seen below.

After inserting caption text, insert Keywords. Keywords in black indicate the term was in the library. Keywords in red are new entries to the library.

Setting EndNote Styles
Styles are a particular method of documenting your work. These styles are templates to arrange information in your references for citations and bibliographies.

• Click on the Edit menu and select Output styles and click Open Style Manager.
• Select the style of your choice
• Checking the box beside the name causes the style to appear in drop down menu as seen below. This allows for easy access to your most frequently used styles.
• Close the EndNote Style window

Searching the EndNote Library for a set of References.
To search the library:

• Click on the References menu
• Select Search References
• Select field to search and conditions
• With multiple field searches, select and, or, or not.

Printing Search Results into a Bibliography

• Select the Reference to be included in the Bibliography (use ctrl + click to select non-contiguous entries)
• Choose an Output Style.
• Click on the References menu and select Show selected references.
• Click on the File menu.

Using Native Database Interface to import references to EndNote

Many library databases can export records directly into EndNote. Here’s an example using EBSCOhost:

1. Open EndNote and Library
2. Conduct a search in EBSCOhost
3. Save selected results to folder
4. Select Folder View
5. Check off the items you want (or Select All)
6. Click on the Export icon
7. Make sure the radio button “Direct Export to EndNote, ProCite, or Reference Manager” is chosen
8. Press Save.

Using Native Database Interface to import references to EndNote

Here’s an example using PubMed (MEDLINE):

1. Open EndNote and Library
2. Conduct a search for ‘bulimia’ in PubMed
3. Mark desired records
4. In the Display field select MEDLINE
5. In the Send To field select TEXT.
6. Save the browser page as a text file (see image below).
7. Return to EndNote
8. Select your library.
9. Go to File > Import
10. Browse to the file on the Desktop.
11. Click Import Option pulldown menu and select Other Filters
12. Scroll to PubMed.
13. Highlight and click Choose

Note: only the imported records will appear. To view the entire library, go to the References menu and click Show all References.

Cleaning up Citations
Citations retrieved via Z39.50, direct exporting, and import filters may vary greatly in data placement consistency. Vendors store required citation information in different fields, so you need to review your citations and clean them up to ensure your citations are correct.

In the example record shown above:

• The volume field also lists the full name of JAMA (remove, leaving 291 only)
• The ISSN field is blank; you will find it in the Notes field (cut and paste it into ISSN) You will need ISSN to aid in retrieval of full text
• The record was sent as a generic record (change to journal article)

Retrieving and Storing Link Information and Full Text of Journal Article Citation
Citations retrieved from subscription databases do not always bring along the URL that links back to the full text and almost never retrieve the PDF version of the full text. Since access to specific articles may change during a long term project, it is recommended that, in addition to copying the URL into the citation record, retrieve and store the PDF or full text with your citation.

Retrieving Full Text from the Native Interface:

1. Save the PDF to your desktop
2. Open the citation record
3. Highlight the Figure field
4. Select References/Figure/Attach Figure…
5. Browse to saved PDF file
6. Click OK

Retrieving Full Text from within EndNote:
Some databases are citation or abstract only (Historical Abstracts is an example). EndNote includes a new feature called OpenURL, a protocol for describing citation information that queries a link resolver database to locate the full text if WFU subscribes to it. “WFU Full Text Options” is our link resolver. The information needed to direct the query can be configured in EndNote Preferences (shown below).

If your OpenURL isn’t configured, go to:

http://zsr.wfu.edu/research/endnote/open_url.txt to copy/paste the information into the dialog boxes shown below. Take care to eliminate any extra carriage returns after you paste in the information.

Once the Preference dialog box is configured:

• Open the individual record.
• Select References/OpenURL Link
• From Full Text Options, click on journal or article link to access the article.

Introduction
The Adobe Acrobat software is more than just an application for creating Acrobat files to be read by the Adobe Acrobat Reader and plug-in. It also allows users to annotate files, highlight and copy text, and add notes. Instead of carrying around a bundle of papers with highlights and notes in the margins, researchers can now keep all their research as Acrobat files stored and organized within EndNote.

Print to PDF (File > Print > Adobe PDF)
Use this feature of Acrobat from within your web browser to create a PDF file from any web page that can then be annotated and attached to an EndNote Library.

Copy and Paste (Tools > Advanced Editing > Touch Up Text Tool)
This allows users to copy and paste from a PDF file to an MS Word file. Always place quotation marks around copied text to avoid plagiarism. Also be sure to include citation information for later use.

Recognize Text Using OCR (Document > OCR Text Recognition > OK)
In some cases, copy and paste will not work in an Acrobat file. For example, many electronic InterLibrary Loan items and E-Reserve items are scanned images of pages and have not had the text recognized using OCR. Once the text has been recognized, copy and paste will work.

Note: a scan resolution of 300dpi or higher is required for the original for this option to work properly.

Using The Comment & Markup Menu

• Highlighting (Tools > Comment & Markup > Highlight Text Tool)
  Users can use the highlighting tools to mark up a PDF file. Select the Highlight Text Tool and click, hold and drag over the text to be highlighted.
• Add Sticky Note/Comment (Tools > Comment & Markup > Sticky Note) or (Comments > Add Sticky Note)
  Users can add notes or comments to a PDF file by selecting the Sticky Note tool and clicking in the PDF file where the note should appear. After typing the note, close the note window. The icon will remain to indicate a note is present. Users can point to the icon to see the note text or click on the icon to edit the note.
• Show and Search Comments/Notes and Markup (Tools > Comment & Markup > Show > Show Comments List)
  To see all the notes in the open PDF file click on Tools > Comment & Markup > Show > Show Comments List. Use the search icon in the comment list toolbar to search for terms within comments.
• Add audio clip (Tools > Comment & Markup > Record Audio Comment)
• Adding Drawing Markups (Tools > Comment & Markup then select a drawing tool from the list.)
  Users can use the drawing tools to mark up a document with lines, circles and other shapes. Notes can be added to the pop-up window of any drawing object.
• Using the Typewriter Tool (Tools > Typewriter > Typewriter)
  This tool creates comments that appear directly on the PDF file, not in a callout window.
• Print with comments (File > Print under Comment and Forms pull down Document and Markups)
  To access options for printing with comments and summary click the Summarize Contents button.

Introduction
Adobe Acrobat makes it easy for you to create, fill in, and submit electronic PDF forms. You can design and create an entirely new form, or you can quickly convert your existing paper and electronic forms to PDF and then add PDF form fields. You can create forms with text boxes, buttons, check boxes, combo boxes, list boxes, radio buttons, and signature fields.

Submitting an Adobe Acrobat form
It is more common to submit a form created in Adobe Acrobat than to be the creator of the form. While it is possible to submit a form to a database via the web, it is more common to save the form and email it to the recipient as an attachment.

WFU ThinkPad users and anyone else who has the full version of Adobe Acrobat on their computers can open a PDF file, fill it out and save it back to their hard drives. All other users can open the file, fill it out and print it but CANNOT save it to their computer. (So remember to print out 2 copies if you need one for your records). Additionally, the full version of Adobe Acrobat is required to create forms.

To Fill in the Form Fields
Select the hand tool on the left side of the Acrobat toolbar (as seen in the image above) if it is not already selected. When the hand tool turns into an “I” beam icon, the cursor is over a form field. Move the cursor to the field and double click. Begin typing (please note not all fields have a border).

To Save the Completed Form
Go to the File menu and select Save As or press the floppy disk icon on the Acrobat toolbar (see above).Select a location for the file in the Save As window and click Save. Remember, the Save option only appears when the user has the full version of Adobe Acrobat. Without the full version of Acrobat, users may only print the file, not save the file or create forms.

Creating Forms from a Word Document in Adobe Acrobat

Begin by saving the form in MS Word file as a PDF file. To save the MS Word form as a PDF file, use the “Create PDF” button in the MS Word button bar shown above.

Creating Forms from within Adobe Acrobat
To bring an image or other file type into Acrobat, go to: File>Create PDF select one of the options:

• From File
• From Multiple Files
• From Scanner
• From Web Page

Note: Acrobat 8 includes Adobe LiveCycle Designer for designing XML forms to be rendered as PDF or HTML files. However forms created in LiveCycle can only be edited with that program and are only readable with Acrobat reader 6 and higher.

Creating Form Fields
Once the file is in Adobe Acrobat the form fields must be added. Form fields are drawn with the Text Field Tool.

Text Field Properties
There are seven tabs that control the properties of the various fields.

• General contains the form field name and some common properties. It can also be used to tag a field as required and read only.
• Appearance is used to control what the user sees when filling out the form.
• Options control alignment, size and scrolling among other things.
• Actions allows for a field to generate an action such as launch a file or web page.
• Format is used to distinguish the contents as text, numbers, date, etc.
• Validate can check a field contents against a formula or other calculation
• Calculate allows contents of fields to generate mathematical totals.

Creating Links (Internal and External)
To create an internal link you must follow these steps.

• Step One-click the link tool Tools > Advanced Editing > Link Tool
• Step Two-use the link tool to draw a box anywhere in the document (over text or in white space).
• Step Three-with the Create Link window open, select one of the four choices for link actions.

• Go to page view, select the destination page number for the link, and set the page magnification.
• Open a File, click Browse to select the destination file, and click Select. If the file is an Adobe PDF document, specify how the document should open. Click OK.
• Open a Web Page, provide the URL of the destination Web page.
• Custom Link, click OK to open the Link Properties dialog box. You can set actions associated with the link, such as reading an article, in this dialog box.
  

Setting the Tab Order Between Fields

• Step One-Click the Pages tab in the navigation pane.
• Step Two-Select a page thumbnail, and choose Page Properties from the Options menu.
• Step Three-In the Page Properties dialog box, click Tab Order, and select the tab order

What is Adobe Acrobat?
Adobe® Acrobat® enables you to create Adobe Portable Document Format (PDF) files - the worldwide standard for secure and reliable document distribution via print, the Web, or mobile devices. With Acrobat documents display and print the way you intended and are protected from unauthorized access and alterations. (courtesy http://www.adobe.com)

What is a PDF file?
PDF (Portable Document Format) is a file format that has captured all the elements of a printed document as an electronic image. PDF files are created using Adobe Acrobat, Acrobat Capture, or similar products. To view and use the files, users need Acrobat Reader. To create PDF file users need the full version of Adobe Acrobat. PDF files are especially useful for documents in which you want to preserve the original graphic appearance online. (courtesy http://www.whatis.com)

Creating PDF files in Word, Excel and PowerPoint
The WFU standard software load includes the full version of Adobe Acrobat. Icons for creating Acrobat file can be found in the button bar of Microsoft Word, Excel, and PowerPoint. There are two buttons on each toolbar, one for creating a PDF and one for creating a PDF and emailing a PDF.

When you have completed your document in Word, Excel or PowerPoint and are ready to create your PDF, simply click the Create PDF button and Adobe Acrobat will launch (may take a few moments). Once Acrobat is open, you will need to click the save button or go to File Menu > Save As to give the document a name and save it to your hard drive.
Note: If the Adobe Toolbar does not appear in MS Word, go to the File Menu > Print and select Adobe PDF to create a PDF file of the MS Word document.

The Acrobat Tools Menu
Use the Comment & Markup menu under Tools to add notes, comments or highlight text.

Advanced Editing
You can add or replace small amounts of text in a PDF if the font is installed on the system. For extensive changes, edit the original document from which the PDF was created.

• Choose Tools > Advanced Editing > TouchUp Text Tool.
• Select the text you want to edit.
• Type to replace text, or press Delete to remove text.

Inserting Links
Once you have created your PDF, you may want to add in elements such as links.

• Click Tools > Advanced Editing > Link tool.
• Click-hold-drag the crosshairs to select the area of the document you want to be the link. You may want to make the area slightly larger than the text to be sure the link is visible.
• Select from the four radio buttons
  • Go to a page view
  • Open a file
  • Open a web page
  • Custom Link
• Click Next and follow the instruction on the screen.

Creating and Structuring bookmarks
Bookmarks are used to navigate from one section to another within a PDF file. In MS Word Documents, certain styles such as main headings are automatically translated into bookmarks. To manually create a Bookmark inside a PDF file, scroll to the location in the PDF file you wish to bookmark, click the Document > Add Bookmark. Type a name for the bookmark in the bookmark pane on the left.

Inserting Thumbnails
Like Bookmarks, thumbnails can be used to navigate within a PDF file. To ensure thumbnails appear on the web, Click on the Pages tab in the navigation pane, click the Options pull down and click Embed All Page Thumbnails.

Capturing a web site for local use
One great use of Adobe Acrobat is to capture web sites for viewing or demonstrating offline. This procedure will capture all text, images and links and will allow you to navigate through a site when you are NOT connected to the Internet.  Before you capture a web site, however, it is important to spend some time on the page to see how many levels of the site you need for your purposes. Large sites may take a long time to capture, so the fewer levels you can live with, the better.

• To capture a web site, click File > Create PDF > From Web Page.

• Type the URL in the blank provided; you will need to include the http://

• Select how many levels deep you want to go

• Select Get Entire Site ONLY for small sites

• Click the Settings to select advanced download setting

• Click the Create Button.

Personal Web Page Features
Wake Forest provides user access to web page features such as current date, last modified date, and access counts. Insert the HTML code below into the code view of a web page to use these features. The website link at the bottom of this page includes information for advanced users regarding the use of cgi-scripts and password protection on your WFU home page.

Please note, these features only function on the web page once it is published to a web server and will not run when pages are previewed in a web browser from a hard drive.

Current date (place code in between </body> and </html>)

The following code will display the current date in any style text you wish:

<!–#exec cgi=”/cgi-bin/textclock.pl”–>

Results in:
Friday, June 28, 2002

Last date modified (place code in between </body> and </html>)

The following code will display the modification date of the document it is placed on.

<!–#echo var=”LAST_MODIFIED” –>

Results in:
Last modified: Tuesday, 27-Nov-01 09:44:26

Access counts (place code in between </body> and </html>)

To include access counts in documents, add the following:

<!–#exec cmd=”/pub/gopher-data/cgi-bin/access_count username-docid” –>

Replace username-docid with your user name and an ID of your own choosing for the document. For example, if your username is Mary, and you want to keep an access counter for your home page, you could use:

<!–#exec cmd=”/pub/gopher-data/cgi-bin/access_count mary-home” –>

Results in:
Access count: 1

Using Forms (place code in between <body> and </body>
Simple forms that e-mail the form response can be created by pasting the text below above a form created in Dreamweaver. Begin by creating the form (including a Submit button) in Dreamweaver, then paste the text below into the Code View in Dreamweaver. Paste the code directly above the beginning of the form html. Complete the form by inserting your email address in line two and the name of the form in line 3. Publish the webpage.

<form action=”http://www.wfu.edu/cgi-bin/FormMail.cgi” method=POST>
<input type=hidden name=”recipient” value=”your_email@wfu.edu”>
<input type=hidden name=”subject” value=”Form Name”>
<input type=hidden name=”redirect” value=”http://www.wfu.edu/help/thanks.html”>
<input type=hidden name=”env_report” value=”REMOTE_HOST,HTTP_USER_AGENT”>
<table width=60% border=0 align=”center”>

Further Information
The info above can be found at: http://www.wfu.edu/help/web-guide/users.html

In addition this page also contains information on:

• Creating a home page automatically
• Creating a cgi-bin directory and using CGI scripts
• Using password protection to control access to pages

Introduction
A home page is the first page presented when a user selects a site or presence on the World Wide Web. At Wake Forest faculty, staff, and students can create a machine generated Wake Forest Home Page. Once this machine generated web page has been created it can be edited with Macromedia or Adobe Dreamweaver. For instructions on editing your Wake Forest home page, see the handout entitled: Site Management and Web Editing with Dreamweaver. To create a Wake Forest home page, follow the steps below.

How to Activate a Wake Forest Homepage

1. Open Netscape and enter the URL http://www.wfu.edu/update.html
2. Log in using your Wake Forest login and password (the same one you use to log in to NT and email.)
3. Click the Submit button

4. In the window that appears, click Create a Wake Forest Home Page and click
Continue.

5. Click on the link to your Wake Forest home page that appears in the window.

6. If you already have a Wake Forest home page, the text in the window will indicate that
the directory already exists and supply you with a link to your Wake Forest home page.

Troubleshooting a Wake Forest Homepage
If after editing a web page in Macromedia or Adobe Dreamweaver images on the web page do not appear in the web browser, or links to other web pages are not working properly, check the following:

Did you transfer the image files to the web server?
Make sure you moved a copy of the file from the local copy of your web page to the server copy of your web page using the Site Management Tool in Macromedia or Adobe Dreamweaver.

Are the permissions correct?
Files have permissions attached to them. If the permissions are wrong the image will not appear and an error message will appear that says “Document Does Not Exist” or “File(s) Cannot Be Found.”

Permissions are set by going to http://www.wfu.edu/update.html:

1. Select Set permissions for personal home page.
2. Click Continue.
3. Select Yes from the pulldown menu.
4. Click Submit.
5. View the page in Netscape to see if the images/pages are now visible.

Are the File Names Correct?
Images and web pages need file names with no capital letters, special characters, or spaces in the file name.