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Microsoft Online Training Central

Microsoft Word 2007 Online Training

The New Ribbon for Microsoft Word 2007

With the new Ribbon installed on Microsoft Word 2007, many of the options have different locations than the previous versions of the program. Within these tabs, the user can still access the old Microsoft Word dialog boxes by clicking on the boxed arrow located at the bottom right of each tab option box.

Tab Contents for Microsoft Word 2007

Home
• Clipboard- includes cut, copy and paste
• Font- change font face, size, bold, italics, etc.
• Paragraph - add bullet points, numbers, and align text
• Styles- choose from various amounts of style headings
• Editing- find, replace, and select

Insert
• Pages- insert cover page, blank page or page break
• Tables- insert a table
• Illustrations- insert pictures from file, clip art, charts or NEW Smart Art
• Links- insert hyperlink, bookmarks and c

Cross-references
• Header & Footer- insert and edit header and footer for page
• Text- insert text boxes, word art, date and time, etc.
• Symbols- insert symbols not on keyboard such as copyright or trademark

Page Layout
• Themes- choose from many new themes to help make your document look professional
• Page Setup- this option used to exist under “File” and still contains important options such as orientation (portrait or landscape), columns and margins
• Page Background- Set borders or colors for your page
• Paragraph- Edit indents and spacing on your page
• Arrange- includes options such as text wrapping and the positioning of inserted object

References
•Table of Contents- insert and edit your table from this option
•Footnotes- insert endnotes and edit footnotes
•Citations and Bibliography- insert citations and select formatting style
•Captions- insert picture captions
•Index- insert index and mark entries
•Table of Authorities- insert table of authorities and mark citations to be added into the table

Mailings
•Create- make envelopes or labels
•Start Mail Merge- select recipients of document and send to all
•Write and Insert Fields- add address blocks and set what gets included in mail merge
•Preview Results- view what is to be a part of the Mail Merge
•Finish and Merge- complete and print Mail Merge

Review
•Proofing- spell check, word count and thesaurus are located here
•Comments- add and delete comments
•Tracking- track all changes made within your document
•Changes- go through these changes and accept or reject them
•Compare- side by side comparison of what changes were made to the document
•Protect- restrict how people can access the document

View
•Document Views- see document in print layout, full screen, web layout, etc.
•Show/Hide- gridlines, ruler, document map, thumbnails
•Zoom- all options for zooming within a document
•Window- open a new window containing a different view of the current document
•Macros- record new and view already existing macros

Add-Ins
•Menu Commands- remove hidden data, access End Note, insert special symbols, etc.
•Tool Bar Commands- access Microsoft Reader
•Custom Tool Bars- contains End Note options

New Features in Microsoft Word 2007

Word Options Menu
The new Word Options menu allows the user to edit the options of the program itself. The Word Options menu can be accessed by the clicking the Office Button and selecting the Word Options button located at the bottom of the screen. Word Options allows the user to edit anything from proofing to display or save options within the Microsoft Word program. An important feature within the Word Options menu is the user’s ability to change the document format of the file they are working on. By entering the Word Options menu and selecting the Save tab, the user can scroll through the “Save files in this format” option box to select the new Word format (.docx) or the old Word format (doc.). This option is useful because not all computers are compatible with docx.files. As a result, the conversion to .doc is extremely helpful.

Document Inspector
The Document Inspector is another new feature within Microsoft Word 2007. Before the user sends their documents to professors, colleagues, or students, they can make sure that all personal information such as comments, revisions, properties and notes remains private. To access the Document Inspector, select the Office Button, scroll down to Prepare, and select Inspect Document. A menu will appear in which the user can select what information they would like the Document Inspector to search through. When the information is selected, click the Inspect button and the process is complete.

Bibliography and Citations
Citing sources on Microsoft Word 2007 is now a feature that is directly installed within the program. The feature keeps a collection of all of the sources used within the paper and creates an instant bibliography with the touch of a button. To access the citation options, click on the Reference tab within the ribbon and view the Citations & Bibliography tab options.