Technology How To

Outline for Dreamweaver Worksheet:

• Activating Your Wake Forest Home Page
• Managing Your Site
• Inserting Text, Images, and Links onto your site
• Using Tables and Layers
• Creating Second Pages
• Publishing Pages

Activating your WFU Home Page
Before using Dreamweaver to edit your Wake Forest web page, it is necessary to activate your WFU home page.

• Go to http://users.wfu.edu/update.html
• Login with your WFU login and password
• Click the radio button for Create a Wake Forest Home Page
• Click Continue.

On the next page you will see a link to your new home page or a link to your existing home page.
Once your WFU web page is activated you are ready to begin using Dreamweaver 8 or Dreamweaver CS3 to edit the site.

To begin, open Macromedia Dreamweaver 8 OR Adobe Dreamweaver CS3 from the Start Menu either in Programs or in Internet Tools.

Site Management
The site management tool in Dreamweaver has been preconfigured for editing a WFU home page. It allows the user to store and edit a web site on the local hard drive in the Userdata folder, then publish it up to the web once it is complete. In the Designer view, the site management tool can be found on the right side of the workspace in the Files Panel.

The Remote view shows the files on the WFU web server. The Local view shows the files in Userdata on the hard drive.To begin editing, copy the index.html from the Remote view to the Local view, then double-click on the index.html located under Local Files.
Hint: To make navigating in Dreamweaver easier, click pulldown next to the word Common and click on Show as Tabs.

Inserting and Formatting Text
The Properties Inspector at the bottom of the workspace allows for the formatting of text. Changes to font, font size, color, etc. can all be made using the Properties Inspector.

Issues when Formatting Text

• Font size on the Web is relative. Fonts appear as one of seven sizes, listed as size 1 through 7 from small to large, not as a particular point size.
• Format styles appear in six sizes, listed as Heading 1 through 6 from large to small, the opposite of font size. Additionally options for preformatted text and paragraph style are here.
• Remember fonts on your computer may not be on the computer of the person viewing your page, so stick to the basic fonts such as Helvetica and Times New Roman.

Cascading Style Sheets (CSS)
Cascading style sheets give Web site developers more control over how pages are displayed and allow for the separation of presentation and content. Ideally cascading style sheets are used as the primary method of formatting web pages. The style sheet containing all the formatting information is linked to the web page containing the content. Cascading style sheets are covered in more advanced Dreamweaver classes. Dreamweaver contains many predefined styles.

Inserting a Hyperlink to an external site on your web page

• To insert a link to a website, open a browser and navigate to the web page.
• Highlight and copy the URL.
• In the Link field on the Properties toolbar paste the URL. (or type the URL if you prefer.)
• Remember to include the http:// before the link.

Inserting Images on your web page
Various issues regarding the use of images on a web page are discussed below. Before inserting an image into a web page, the user must store that image file in the HTML folder in Userdata.

Saving an Image from the web

• Right-click on the image and select Save Image As
• Save the image in C:/Userdata/HTML/www-home/images
• Avoid spaces, special characters and capitalization in file names.

Supported File Types

• Files need to be in the .gif, .jpg, or .png file formats
• Other file formats such as .tif, and .bmp can be converted using Microsoft Photo Editor.
• To convert an image, open the image in Microsoft Photo Editor, go to the File menu and select Save As
• Click the pulldown for Save File as Type and pick the appropriate file format.(.gif-best for line drawings, icons, .jpg-best for photos, or .png-a replacement for .gif)

How to Insert Image

• Click on the Insert menu and select Image.
• Navigate to the location where the image is stored on your computer (usually C:/Userdata/HTML).
• Click OK
• Be sure to insert text in the ALT Tag field. The ALT Tag field will appear in the top right corner of the Properties toolbar when the image is selected. ALT tags make your site more accessible to visually impaired people using text readers.

Be sure to insert text in the ALT Tag field. The ALT Tag field will appear in the top right corner of the Properties toolbar when the image is selected. ALT tags make your site more accessible to visually impaired people using text readers.

Testing your web page
To see what your web page will look like and to test links and images before publishing, click the F12 button on the keyboard to preview the page in a web browser and test the images and links.

Copyright Concerns

• Images and content found on the web are copyrighted unless otherwise specified.
• Permission should be sought from the copyright holder prior to using copyrighted content.

WFU home page requirements

• Personal web pages should not contain images, logos, graphics or text from the Wake Forest University home page or other official pages. Students, faculty and staff maintaining personal web pages, including student organization sites, should refer to the guide on Maintaining Personal Web Pages http://www.wfu.edu/help/web-guide/users.html
• As a non-profit institution, WFU web pages cannot be used for commercial use or link to the sales pages of other sites.

Resources for scanning, digital photography, and digital video
The Information Technology Center on the second floor of the Wilson wing of the ZSR Library offers flatbed scanners to scan photos in the multimedia lab and digital cameras for checkout on a first come first serve basis to students, faculty and staff.

Page Properties
Click the Page Properties button in the Property Inspector to access the Title and Encoding option.

Title/Encoding
An HTML Title describes the contents of your web page in one phrase. It’s likely to appear in search engines’ results and in bookmarks. It’s also the first thing a search engine’s spider sees on your page.

Inserting and Editing a Menu Bar

• To Insert the Spry Menu Bar, click on the Spry Tab located at the top toolbar, and then click on the Menu Bar Icon
• A menu will appear asking whether you prefer a Horizontal or Vertical Menu Bar on your web page
• The Menu Bar will now appear on your screen. To Edit the Menu Bar, click on the blue-colored tab at the top of the table and the Properties menu will appear at the bottom of your screen

Using Table and Layers
Tables are used to arrange cells and data into columns and rows and for design layout. Layers are another option for design layout. In Dreamweaver, layers are used to position other objects such as images, text, and tables.

Inserting a Table

• Click on the Insert menu and select Table
• Insert the number of rows and columns and the width and border size. (These settings can all be changed later). Header rows and columns can also be selected and text in the header appears as bold and centered.
• Click OK

Inserting a Layer

• Click on the Insert menu and select Layer Objects > Layer
• Click, hold and drag the cursor across the area on the screen where you want the layer to appear.
• Add content inside the layer.

Creating a Second Page
At some point, users have more content than will fit on a page, or they begin to wish to organize content on individual pages. For example, one can create a resumé page called resume.htm and link to that page from a hyperlink on index.html. (NOTE: Web pages can end in either .html or .htm).

To create a new page:

• Click on the File menu and click New
• In the window that appears, click the category Basic Page and HTML
• Add content to this page, including the title field!
• Save this page in the C:/Userdata/HTML or where the local copy of your web page is stored.

To create a link to a new page from the index.html

• Highlight the text for the link in the index.html page
• Click on the Point to File button in the Property Inspector.
• Drag the arrow to the file in the File panel in the Panel groups.

Publishing Pages
Before your changes can be seen on the web, all the files must be published to the web server. Every time a file is changed it must again be published to the web server.

To publish a page

• Click on the name of the page/file under Local Files
• Click the Up arrow in the button bar.
• Once this is complete, use a web browser to go to http://www.wfu.edu/~yourlogin and see the changes.

Microsoft Online Training Central

Microsoft Outlook 2007 Online Training

Example of the Microsoft Outlook 2007 Inbox

The new version of Microsoft Outlook is designed for easier access to already possessed mail as well as easy organization of scheduled items. The most notable new features of Microsoft Outlook 2007 include the Instant Search Bar and Calendar Sharing.

Instant Search Bar
Ever try to find an e-mail that you received over a month ago? Isn’t it exhausting trying to find exactly what you need? Well the new Microsoft Outlook Instant Search Bar searches for keywords within all of your outlook files to help find exactly what you need. The toolbar is located at the top of the Inbox section of the Mail interface.

The Instant Search Bar highlights the e-mails that contain the search words. Search results are neatly ordered by date and the keywords are highlighted appropriately.

Calendar Sharing
Sending calendars via e-mail has also become possible with a few simple clicks:

Microsoft Online Training Central

Microsoft Excel 2007 Online Training

The New Ribbon for Microsoft Excel 2007

With the new Ribbon installed on Microsoft Excel 2007, many of the options have different locations than the previous versions of the program. Within these tabs, the user can still access the old Microsoft Excel dialog boxes by clicking on the boxed arrow located at the bottom right of each tab option box.

Tab Contents for Microsoft Excel 2007

Home
•Clipboard- includes cut, copy and paste
•Font- edit font size and style
•Alignment- select alignment of text in spreadsheet field
•Number- format how the numbers in the cells are displayed
•Styles- conditional formatting, tables and cell styles all allow for professional spreadsheets
•Cells- insert, delete or format cells
•Editing- find, select, group and arrange data within cells

Insert
•Tables- insert basic table or pivot table
•Illustrations- insert clip art, picture from file, shapes or NEW Smart Art
•Charts- create any type of chart to represent your data
•Links- insert hyperlink
•Text- insert text box, header, footer, Word Art, symbols, etc.

Page Layout
•Themes- select from previously installed themes for your data
•Page Setup- edit margins, size, print area, orientation, etc.
•Scale to Fit- Stretch or shrink size of data to fit printed pages
•Sheet Options- select whether gridlines and headings are visible
•Arrange- Align and arrange inserted objects

Formulas
•Function Library- insert preset functions for data inputs
•Defined Names- Name cells so you can refer to them in formulas by that name
•Formula Auditing- includes all existing formula options including cell referral
•Calculations- specify when formulas are calculated

Data
•Get external data- retrieve data from the web, from Access, or from text
•Connections- Displays all data connections for the workbook
•Sort and Filter- sort and filer data based on specific criteria
•Data Tools- separate text into columns, remove duplicates, consolidate data, etc.
•Outline- group data for collapsible cells, ungroup cells, insert subtotal cells

Review
•Proofing- use spell check, research, thesaurus, etc.
•Comments- Add new, edit and delete comments for slides
•Changes- Keep track of and protect changes within the workbook

View
•Workbook Views- select from many different viewing formats
•Show/Hide- ruler, gridlines, formula bar and headings
•Zoom- in and out
•Windows- Add more windows to compare changes to workbook
•Macros- record new and view already existing macros

Conditional Formatting
By using the Conditional Formatting tool within Microsoft Excel, you can highlight interesting or unusual cells, point out important trends within data, or place icons to make your spreadsheet look appealing. Any style of display that you desire to place within your spreadsheet is possible through Conditional Formatting.

Microsoft Online Training Central

Microsoft PowerPoint 2007 Online Training

The New Ribbon for Microsoft PowerPoint 2007

With the new Ribbon installed on Microsoft PowerPoint 2007, many of the options have different locations than the previous versions of the program. Within these tabs, the user can still access the old Microsoft PowerPoint dialog boxes by clicking on the boxed arrow located at the bottom right of each tab option box.

Tab Contents for Microsoft PowerPoint 2007

Home
•Clipboard- includes cut, copy and paste
•Slides- insert new slide, select layout of slide, and reset or delete slides
•Font- select the font style for your presentation
•Paragraph- select bullet or number styles and select text alignment
•Drawing- choose and edit shapes to add into your presentation
•Editing- Editing- find, replace, and select

Insert
•Tables- insert and design tables for your presentation
•Illustrations- select pictures from file, clip art or NEW Smart Art
•Links- insert hyperlinks or create an action for an object to perform when clicked upon
•Text- create text box, header, footer, word art, etc.
•Media Clips- insert movies or sounds

Design
•Page Setup- select size and orientation (portrait or landscape) of your slides
•Themes- select from many professionally designed themes for your slides
•Background- format the background of one or all of your slides

Animations
•Preview- ensure that the animations and transitions you put in place work correctly
•Animations- customize your animations or select from installed animations for your slides
•Transitions- insert transitions from slide to slide

Slide Show
•Start Slide Show - view your show in progression from beginning or from selected slide
•Set Up- edit advanced options for your slide show for rehearsal
•Monitors- edit resolution and try NEW presenter view with dual monitors

Review
•Proofing- use spell check, research, thesaurus, etc.
•Comments- Add new, edit and delete comments for slides
•Protect- allow for restricted or unrestricted access of your presentation

View
•Presentation Views- select from many different viewing formats
•Show/Hide- Ruler around slides and Gridlines on slide
•Zoom- in and out
•Color/Grayscale- view original color form or black and white form of your slides
•Windows- Add more windows to compare changes to slides
•Macros- record new and view already existing macros

New Microsoft PowerPoint Features

Smart Art
The new version of Microsoft PowerPoint is all about organization and visual appeal. With new Smart Art options, any user can achieve exactly what they want when attempting to display and present information. To access the Smart Art options, click on the Insert tab and select the Smart Art icon.

Presenter View
The new Microsoft PowerPoint offers a new Presenter View, in which the presenter can view his or her notes on one monitor while the audience views the presentation through the normal slide show view. As a result, presenting becomes extremely easy and the PowerPoint note fields become very useful. In order to use Presenter View, you must have an external monitor attached to your computer.

To access Presenter View, click on the Slide Show tab, and under the Monitor options check off Use Presenter View
Note: Make sure that your note fields are filled in for each slide previously before entering the Presenter View.

Microsoft Online Training Central

Microsoft Word 2007 Online Training

The New Ribbon for Microsoft Word 2007

With the new Ribbon installed on Microsoft Word 2007, many of the options have different locations than the previous versions of the program. Within these tabs, the user can still access the old Microsoft Word dialog boxes by clicking on the boxed arrow located at the bottom right of each tab option box.

Tab Contents for Microsoft Word 2007

Home
• Clipboard- includes cut, copy and paste
• Font- change font face, size, bold, italics, etc.
• Paragraph - add bullet points, numbers, and align text
• Styles- choose from various amounts of style headings
• Editing- find, replace, and select

Insert
• Pages- insert cover page, blank page or page break
• Tables- insert a table
• Illustrations- insert pictures from file, clip art, charts or NEW Smart Art
• Links- insert hyperlink, bookmarks and c

Cross-references
• Header & Footer- insert and edit header and footer for page
• Text- insert text boxes, word art, date and time, etc.
• Symbols- insert symbols not on keyboard such as copyright or trademark

Page Layout
• Themes- choose from many new themes to help make your document look professional
• Page Setup- this option used to exist under “File” and still contains important options such as orientation (portrait or landscape), columns and margins
• Page Background- Set borders or colors for your page
• Paragraph- Edit indents and spacing on your page
• Arrange- includes options such as text wrapping and the positioning of inserted object

References
•Table of Contents- insert and edit your table from this option
•Footnotes- insert endnotes and edit footnotes
•Citations and Bibliography- insert citations and select formatting style
•Captions- insert picture captions
•Index- insert index and mark entries
•Table of Authorities- insert table of authorities and mark citations to be added into the table

Mailings
•Create- make envelopes or labels
•Start Mail Merge- select recipients of document and send to all
•Write and Insert Fields- add address blocks and set what gets included in mail merge
•Preview Results- view what is to be a part of the Mail Merge
•Finish and Merge- complete and print Mail Merge

Review
•Proofing- spell check, word count and thesaurus are located here
•Comments- add and delete comments
•Tracking- track all changes made within your document
•Changes- go through these changes and accept or reject them
•Compare- side by side comparison of what changes were made to the document
•Protect- restrict how people can access the document

View
•Document Views- see document in print layout, full screen, web layout, etc.
•Show/Hide- gridlines, ruler, document map, thumbnails
•Zoom- all options for zooming within a document
•Window- open a new window containing a different view of the current document
•Macros- record new and view already existing macros

Add-Ins
•Menu Commands- remove hidden data, access End Note, insert special symbols, etc.
•Tool Bar Commands- access Microsoft Reader
•Custom Tool Bars- contains End Note options

New Features in Microsoft Word 2007

Word Options Menu
The new Word Options menu allows the user to edit the options of the program itself. The Word Options menu can be accessed by the clicking the Office Button and selecting the Word Options button located at the bottom of the screen. Word Options allows the user to edit anything from proofing to display or save options within the Microsoft Word program. An important feature within the Word Options menu is the user’s ability to change the document format of the file they are working on. By entering the Word Options menu and selecting the Save tab, the user can scroll through the “Save files in this format” option box to select the new Word format (.docx) or the old Word format (doc.). This option is useful because not all computers are compatible with docx.files. As a result, the conversion to .doc is extremely helpful.

Document Inspector
The Document Inspector is another new feature within Microsoft Word 2007. Before the user sends their documents to professors, colleagues, or students, they can make sure that all personal information such as comments, revisions, properties and notes remains private. To access the Document Inspector, select the Office Button, scroll down to Prepare, and select Inspect Document. A menu will appear in which the user can select what information they would like the Document Inspector to search through. When the information is selected, click the Inspect button and the process is complete.

Bibliography and Citations
Citing sources on Microsoft Word 2007 is now a feature that is directly installed within the program. The feature keeps a collection of all of the sources used within the paper and creates an instant bibliography with the touch of a button. To access the citation options, click on the Reference tab within the ribbon and view the Citations & Bibliography tab options.

What is AIM?
AOL Instant Messenger is a peer to peer communications application used by individuals primarily to swap text messages; in addition, voice and data files can be exchanged as well. For more info see http://www.aim.com/

How do I setup AIM?

• Download AIM at http://www.aim.com/
• Click on install now and save the program to the desired folder
• After the download is through, click RUN
• Follow the directions to complete installation

Note: After installation the AIM icon will appear on the desktop

How Do I Get a Screen Name?

• Click on the Get A Screen Name link
• Create an AIM account with a screen name and a password
• Be creative with the screen name, that way the screen name will not be full of random number
• When complete, type in the newly acquired Screen Name and password in the startup AIM screen

Getting Started with AIM

Buddy List
The buddy list in a collection of Screen Names for people familiar to the user. The buddy list allows the user to see which buddies are online, active, away or idle. This feature also allows to the user to see how long their buddies have been online.

Buddy List Setup
Buddy List setup is located at the bottom of the Buddy List (+/-). Here the user can add, delete, and edit buddies or groups (an explanation of groups is provided below). This is an important feature for the user because it keeps their Buddy List updated with all the people they chat with frequently.

Sending a Message
Once the user sets up a Buddy List, they are now ready to send Instant Messages (provided their buddies are online). To send a message, double click the name in the buddy list, type a message into the window provided, and hit Enter on the keyboard to send the message.

Features of AIM

Away Messages
An away message is a simple note that allows other users to notice when the current user is away from their computer. The away messages of other users are visible underneathe their screen names on the Buddy List. The away message can include any information that the user would like to include in order to alert the other users online as to where they might be. To set an away message, click on the tab at the top of the Buddy List titled Available. Here the user can create a new Away Message, or select from previous default messages that they have used before.

Status Bar
The newest version of name has a Status Bar located at the top of the Buddy List which allows available users to type a message that will appear under their screen name on other users’ Buddy Lists. To edit the information within status bar, simply click on toolbar and begin typing. Click once away from the toolbar in order for the status to update.

Groups
Another important feature of the Buddy List is the ability to create Groups. This is a simple easy way to sort the Buddies within the Buddy List. To create a group, click on the Buddy List setup key at the bottom of the Buddy List (+/-) and select Add Group.

Alert Message
The Alert tool is a notification tool for the user. This way, a user can easily be notified when a specific Buddy signs on, signs off, is away, becomes idle, etc. To access this tool, right click on the Buddy desired and click on Alert Me When… Choose the desired options within the menu to complete the Alert process.

My Buddy Info
The Buddy Info section of AIM allows the user to insert whatever information they would like to share about themselves such as their hobbies, interests, etc. Users must be extremely careful as to what personal information they include within their Buddy Info. To access the Buddy Info window, click on the Edit tab at the top of the Buddy List and scroll down to My Buddy Info.

Buddy List Search
If the user cannot find a particular buddy within their Buddy List, a search toolbar is located at the top of the Buddy List. Type in the desired information and highlighted results will appear within the Buddy List.

Blocking
Many times users will talk to people whom they are not familiar with and want to refrain from talking to them. In this case, the user can block the buddy. In the IM window, simply click on the People tab and scroll down to Block. The user’s block list can be edited at anytime and is located in Edit>Settings>Privacy.

Interactive IM features
The new version of AIM allows users to Send Pictures, Videos and other Files through an Instant Message. Users can also talk to their Buddies if they have microphones hooked up to their computers. Within the IM window, the Interactive AIM Features can be accessed through the bottom tabs (i.e. talk, video, pictures, send files, etc.)